CPARC By Laws
BY-LAWS
Of the
Coastal Plains Amateur Radio Club
Incorporated
ARTICLE I
Name
Section 1.
The name of the association shall be the “COASTAL PLAINS AMATEUR RADIO
CLUB, INC.” (Hereinafter referred to as the “CLUB”).
ARTICLE
II
Purpose
Section 1.
The Club is created for the following purposes:
(A) To encourage
the exchange of information and general cooperation among amateur radio
operators.
(B) To promote
repeater operation in public service, and develop contingency plans for
emergencies.
(C) To represent
the best interest of local amateurs on the state, national, and international
levels.
(D) To promote the
growth and enjoyment of amateur radio as a hobby.
(E) To provide
assistance to the members in fulfilling Part 97 of the FCC Rules and
Regulations.
(F) To engage
in any other activities authorized in the Articles of Incorporation of the Club.
ARTICLE III
Membership
Section 1.
“Full” membership carries voting privileges and the right to hold
office. The applicant must be a
licensed amateur.
Section 2.
“Associate” membership has no voting privilege, may not hold office,
and does not have to be licensed.
Section 3.
Applicants for membership must be sponsored by a current “Full”
member, after which the majority of the “Full” club members, present and
voting, must approve applicant at a regular scheduled meeting.
Section 4.
A “Full” member whose license expires, unless said member has filed
an application for renewal with the FCC, automatically becomes an
“Associate” member.
Section 5.
A member, when entitled, may elect to change from “Associate” to
“Full” membership by paying the pro-rated dues.
Section 6.
Any member whose actions are not in accordance with the FCC Rules, or are
of such character as, to harm the goodwill of the Club, shall be subject to
membership cancellation. Such action must be made by a majority of the
“Full” Club membership. No
action shall take place under this provision until 30 days after said member has
been given an opportunity to answer the allegations against him.
ARTICLE IV
Fiscal Year
Section 1.
The fiscal year of the Club shall commence on the first day of July and
end the last day of June each year.
ARTICLE V
Dues
Section 1.
All applicants for membership must pay a $10.00 initiation fee.
Section 2.
Dues for “Full” membership are $24.00 per fiscal year.
Section 3.
Dues for “Associate” membership are $12.00 per fiscal year.
Section 4.
Dues for additional immediate family members are $12.00 per person for
“Full” and $6.00 per person for “Associate” membership per fiscal year.
Section 5.
Dues are due and payable in advance on a fiscal year basis.
Section 6.
A member forfeits voting privileges when dues are delinquent by 30 days.
Section 7.
When the dues of a member become delinquent by 90 days, the member will
be dropped from the club roster.
Section 8.
Dues will be pro-rated on a monthly basis for new members joining during
the course of a fiscal year.
Section 9.
The Club shall have no obligation to refund any initiation fee or dues.
ARTICLE VI
Finances & Expenditures
Section 1.
Recurring: The three elected officers of the Club, by their common
agreement, shall have the authority to determine items of Club expense which
shall be considered as normal recurring expense, and the same shall be paid by
the Secretary-Treasurer.
Section 2.
Non-recurring: The three elected officers of the Club, by their common
agreement, shall have the authority to authorize the expenditure of club funds,
not exceeding One Hundred Dollars ($100.00) for purposes, which, in their
opinion, are essential. Any expenditure exceeding One Hundred Dollars ($100.00) shall
require the approval of the “Full” members at a regular or special meeting
of the Club.
Section 3.
Repeater Fund: In accordance with Article II, Section l(B), and
recognizing the repeater as essential in supporting the
activities of the Club; a repeater fund shall be maintained.
The proceeds of this fund shall be deposited in a savings account set
aside for the maintenance, upgrading, and replacement of the Club repeater
system. Funds for this account
shall be derived from the Club initiation fee, a fifty percent portion of the
annual club dues, donations, and additional funds so specified.
Monies from this account shall be transferred to the Club checking
account in accordance with Article VI, Section 2.
ARTICLE VII
Representation and Voting
Section 1.
Each “Full” member of the Club shall have one vote, except the
President, who shall vote only in the case of a tie vote.
Section 2.
Motions may be initiated and seconded only by “Full” Club
members, although “Associate” members may participate in discussions and
debates.
Section 3.
Any “Full” Club member may, by written proxy, designate another
“Full” Club member to attend meetings and vote in his or her stead.
Section 4.
The majority of “Full” members present and voting at the meeting,
unless otherwise stated, shall govern all elections and actions on all matters.
(Section 4.
All elections and actions on all matters, unless otherwise stated, shall
be governed by the majority of “Full” members present and voting at the
meeting.)
ARTICLE VIII
Officers, Directors and
their Duties
Section 1.
President: The Chairman of the Board of Directors and principal officer
of the Club having general charge and supervision over all Club affairs. The President shall preside at all Club meetings and shall
appoint, and be an ex-officio member, of all committees.
A member may serve in this office no more than three consecutive terms.
Section 2.
Vice-President: The Vice-President shall serve as Club Director and
assume the duties of President when that officer is absent.
A member may serve in this office for no more than three consecutive
terms.
Section 3.
Secretary-Treasurer: The Secretary-Treasurer shall serve as a Club
Director. This officer shall keep the minutes of all meetings, submit
applications for membership, issue reports and notices as directed by the
President, be recipient of all Club monies and timely deposit same in Club
account(s), and shall pay all obligations known to be proper and authorized.
In the absence of he President and Vice-President, the
Secretary-Treasurer shall assume their duties. A member shall be allowed to
serve in this office for an indefinite number of consecutive terms.
Section 4.
Directors: In addition to the elected officers, the board of
Directors shall be composed of members elected by the membership at large.
The number of additional directors shall be determined by a ratio of one
director for each ten members (total of “Full” & “Associate”) based
on the Secretary-Treasurer’s roster of paid up members on the night of the
annual election.
Section 5.
Terms of Directors: The term of the elected officers shall be their
term of office, and the term of the additional directors shall be two years, or
until their successors begin their term of office.
Section 6.
Rotation of Directors: For continuity, the Board of directors is
designed to stagger the terms of office so that approximately one half the
existing directors will continue to serve from one year to the next.
To achieve this, the initial terms of the directors elected at large
shall be determined as follows: if the number is even, one half shall be elected
for two years and one half for one ear; if the number is odd, then the majority
shall be elected for two ears, and the minority for one year.
Section 7.
The Board of Directors shall constitute the executive board of the
Club, and shall be responsible for seeing that the policies and purposes of the
Club are carried out.
Section 8.
Any Director may resign his appointment at any time and any Director
may be removed, with or without cause, at a regular or special meeting of the
Club by a two-thirds majority of the “Full” embers present and voting,
providing that reasonable notice of the intention to remove said Director has
been mailed to each member in good standing at least ten (10) days prior to the
meeting.
Section 9.
Replacement: The replacement of any officer or director, whose
service is terminated by death, resignation, inability to serve, or removal,
shall be determined at a special election called by the club president, or next
highest ranking officer. The
special election shall take place, as the first order of business, at the next
regular meeting of the Club following notification, by mail, to each member in
good standing.
Section 10. The
Secretary of the Club shall also serve as the secretary of the Board of
Directors.
Section11.
The Board of Directors shall serve as a nominating committee to nominate
a slate of officers for the Club.
ARTICLE IX
Elections
Section 1.
Election of the Club officers, and directors, will be held at the
November meeting, as the first order of business.
Section 2.
In addition to the nominating committee’s slate of officers,
nominations will be taken from the floor, if the Secretary- Treasurer determines
the nominee qualified, according to the By-laws, to serve in the position.
Section 3.
Officers will be nominated and seconded and then elected by a majority of
“Full” members present and voting.
Section 4.
Newly elected officers will begin their term of office Jan 1, and will
serve until their successors begin their term of office.
Section 5.
A term of office shall be one calendar year for officers, and two
calendar years for directors.
ARTICLE X
Meetings
Section 1.
Meetings will be held monthly on the second Tuesday night.
Section 2.
Meeting time will be 8:00 P.M. local time (unless otherwise notified).
Section 3.
Meeting place will be decided from one meeting to the next, or at an
appropriate time preceding the next meeting.
Section 4.
The President or Board of Directors may call special meetings of the Club
at any time, and reasonable notice shall be given of the time and place of such
meetings.
(Section 4.
Special meetings of the Club may be called at any time by the President
or Board of Directors, and reasonable notice shall be given of the time and
place of such meetings.)
Section 5.
The parliamentary procedure of the meetings of the Club shall be
according to that set out in the revised edition of Roberts Rules of Order.
Section 6.
Except as otherwise stated herein, the general operation, affairs and
policies of the Club shall be fixed and determined by the members thereof at a
regular or special meeting. The approval of the membership shall be required on
all matters which the Directors or officers are not herein expressly or
implicitly authorized to act upon. Whenever
the approval of the membership is required on any matter, a majority vote of the
“Full” members present and voting must be in favor of the action taken by
the Club, unless otherwise provided.
Section 7.
If any question arises as to the interpretation of these By-Laws or any
Amendment, then the Board of Directors shall answer such question conclusively,
and their interpretation shall be final.
(Section 7.
If any question arises as to the interpretation of these By-laws or any
Amendment, then such question shall be answered conclusively by the Board of
Directors, and their interpretation shall be final.)
ARTICLE XI
Special Meetings
Section 1.
Special meetings of the Board of Directors or the Club membership, except
as otherwise stated herein, shall be called by any two of the three Club
officers, thereafter notifying as many members as possible concerning the
special meeting.
Section 2.
Special meetings are limited to items of urgent nature or for
accommodations to special guests whose schedule conflicts with regular meetings.
ARTICLE XII
Amendments
Section 1.
Any proposed Amendment(s) to the By-laws shall be presented in writing at
a regular meeting, and shall be signed by at least three (3) “Full” members.
No ballot on the acceptance of such Amendment(s) shall be taken until the
next consecutive regular meeting, after the proposed Amendment(s) has been
mailed to each member in good standing. Approval
shall be by a two-thirds majority of the “Full” members present and voting.
APPROVAL
These revised By-laws, proposed to the Club membership at a meeting
on October 11, 1994, by the By-laws committee, and approved by the membership at
the November 8, 1994 meeting to take effect on Jan. 1, 1995.
Signed,
Wayne
Tanner, President
Wayne Harrell Vice President
Cindy Curp Secretary Treasurer
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